Which of the following best protects participant privacy when documenting FLSE activities?

• A. Store records with personal identifiers in unsecured files.
• B. Share attendance lists publicly.
• C. Maintain records with privacy protections and restrict access.
• D. Discard all records after events.

Answer: (C)

Protecting participant privacy means handling records so personal information is protected and access is controlled. The best approach is to maintain records with privacy protections and restrict access to authorized personnel only. This includes keeping any personal identifiers in secure locations or systems, using passwords or locked storage, and applying data minimization—keeping only what you need and de-identifying data when possible. Having a clear retention and disposal policy is also important, so records aren’t kept longer than necessary while still meeting safety and compliance needs.

This approach directly reduces the risk of exposing names, contact details, or attendance lists, which could lead to privacy breaches or misuse of information. It aligns with professional expectations for safeguarding information about participants in FLSE activities.

Storing personal identifiers in unsecured files, sharing attendance lists publicly, or discarding all records without a proper policy all raise privacy concerns and can undermine trust and compliance. So maintaining privacy protections and restricting access is the best choice.